How to Get the Most out of Your Word Processor: Headers and Footers

Imagine that the copy you have submitted is sitting on top of a client's desk, in the middle of a batch of other papers. Suddenly, someone accidentally knocks the pile off the desk. Everything flies all over the place. Your file is hopelessly mixed into a mess of other papers. And though you've carefully typed your contact information on the first page, it's lost in the mishmash.

Avoid this disaster by making sure your contact information is on EVERY page you submit.

Do NOT type your contact information on the top of every page. If you do that, you're asking for extra work when you make your revisions. If your client happens to make changes in the copy, or prints it with different margins or line spacing, your contact information will scatter all over the place.

Instead, do it effortlessly – and make your work look even more professional at the same time – by using the "Headers and Footers" function of your word processor. Here's how …

In MS Word, go to "View" on your menu bar. Click "Header and Footer." A window at the top of the page opens, along with a small tool bar below the window. Type your contact information in this window like this:

  • The information to include: {Means do this action.}
  • Your Name {tab} {tab} Promo name
  • Address {tab} {tab} Date
  • City, State Zip {tab} {tab} Page {Click "#" on the small tool bar and Word will automatically put the correct page number in this space.}
  • Phone number {tab} {tab} email address

Click "Close" when done.

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Published: August 2, 2004

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