Quick Tip:
Adding Comments to PDF Files, Part 2

In the last issue of IFD, we talked about getting your PDF files ready for both you and your client to add comments if needed.

You made sure that the “usage rights” were enabled.

The next step is to activate the Commenting toolbar. On the menu bar, go to View>Toolbars>Commenting. Click “Commenting” until you see a check mark.

A tool bar appears containing the Note Tool (represented by a little yellow text box), Text Edit Tool, Stamp Tool, and Highlight Tool.

Click on the Note Tool. You can drop notes anywhere. A small window opens where you can type notes of any length. You can also move notes around if you think they would be more appropriate in a different place.

The Text Edit tool drop-down menu gives you a variety of options, including inserting or replacing text. It also give you the option to underline, cross out, and highlight sections of text. To add notes to these modified sections, double-click on them. A small window opens where you can type in comments of any length.

Your client can even approve your work by placing the stamp that reads “approved” on your document.

By using the commenting capabilities of Acrobat, you no longer have to rely on unreadable faxes or lengthy telephone calls when sending your work to your clients for review. You might have to educate your clients about this. But once they see how easy it is to use, they won’t want to review layouts (or copy, for that matter) any other way.

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The Professional Writers’ Alliance

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Published: September 22, 2005

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