Quick Tip:
Password-Protecting Your PDF Documents

PDF documents are a great way to share your work with clients and potential clients who might not have the same graphics software or fonts you have. But its biggest benefit – that many people can view it exactly as you intend it to look – also presents a potential problem.

What if you don’t want anyone but your client to see your design? What can you do to protect your work from prying eyes?

The solution is really quite simple. You can restrict access to a PDF by adding a “Document Open” password. Here are the three simple steps:

  1. Click Secure on the toolbar, and choose Password Encryption on the drop-down menu. If you are working in Acrobat 8 go to Advanced on the menu bar and choose Security (padlock symbol). Then choose Password Encrypt..

  2. A dialog box opens asking: Are you sure you want to change the security on this document? Click Yes.

  3. Select Require A Password To Open The Document (about halfway down the box) and type a case-sensitive password in the text box.

If the PDF already has security applied to it, you may need to supply the Permissions password that lets you change its security settings

Important warning: There is no way to open the PDF if you forget the password.

The Professional Writers’ Alliance

The Professional Writers’ Alliance

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Published: May 8, 2008

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